HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer
3.7Editor score
Wireless printing capabilities
Compact home design
Basic document functions
In this guide
Finding a reliable communication tool for your business or home office is essential in today’s connected world. A fax machine remains a necessary device for many industries that require secure and documented transmission of sensitive information.
We have evaluated ten popular models to identify the most cost-effective options available on the market today. Our comparison focuses on key performance metrics including transmission speed, memory capacity, and overall user experience.
Each selection in this guide highlights specific strengths that cater to different user requirements and budget constraints. Please note that pricing and availability can fluctuate over time so checking current listings is recommended.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR4720 All-in-One Wireless Printer Home use
3.8Editor score
Built-in fax functionality
Auto document feeder
Mobile printing support
Canon PIXMA TR8620a All-in-One Printer Home Office
4.0Editor score
Voice activated controls
High capacity trays
Fast print speeds
Top 10 Best Cheap Fax Machine in 2026 Compared
The following table provides a detailed side-by-side comparison of all ten models included in this comprehensive review to help you quickly identify the right fit for your specific requirements.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575 Personal Fax
400 x 400 dpi resolution
512 KB memory storage
50 sheet paper capacity
15 second page transmission
4.0Editor score
Editor's Choice
Brother FAX-575 Renewed
400 x 400 dpi resolution
512 KB memory storage
50 sheet paper capacity
15 second page transmission
3.8Editor score
Best Premium
Sharp UXB20 Inkjet Fax Machine
449 KB memory capacity
30 speed dial presets
Caller ID ready feature
99 multi-copy function
3.3Editor score
HP DeskJet 2955 All-in-One
Dual-band wireless printing
60 sheet input tray
7.5 ppm black speed
Instant ink trial included
3.7Editor score
Canon PIXMA TR4720
100 sheet paper tray
Auto document feeder
Built-in fax feature
Mobile app integration
3.8Editor score
Canon MAXIFY MB2720
500 sheet paper capacity
12 second color copy
20000 page duty cycle
US-based support service
3.9Editor score
Canon PIXMA TR8620a
200 sheet paper capacity
Automatic two-sided printing
Alexa voice integration
Energy Star certified
4.0Editor score
Brother intelliFAX-2840 Laser
Laser print technology
21 pages per minute
200 x 300 dpi
Standalone fax unit
3.9Editor score
Brother IntelliFax 575 Thermal
Thermal transfer faxing
10 sheet auto feeder
512 KB memory
Energy Star rated
3.3Editor score
Panasonic KX-FHD331
Plain paper usage
9.6 Kbps modem speed
Caller ID compatible
Answering machine interface
2.7Editor score
1. Canon PIXMA TR4720 – Best Overall Cheap Fax Machine
Canon PIXMA TR4720
Built-in fax functionality
100 sheet capacity
Auto document feeder
Wireless connectivity
The Canon PIXMA TR4720 stands out as a versatile all-in-one solution that integrates fax capabilities directly into a compact home printer. With a solid rating from users who appreciate its functionality this device serves well for small offices needing reliable document handling without a large footprint.
Pros
- Versatile all-in-one design
- Easy mobile printing setup
- Affordable price point
- Compact footprint
- Includes fax feature
Cons
- Average print speeds
- Ink costs over time
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Its standout feature is the inclusion of a built-in fax machine which eliminates the need for a separate dedicated unit. The auto document feeder streamlines the process of sending multi-page documents while the wireless connectivity allows for seamless printing from smartphones and tablets around the office.
While the print speeds are modest compared to higher-end business models the convenience factor and low upfront cost make it a compelling choice. Users should be aware that ongoing ink expenses can add up so considering the subscription options might be beneficial for heavy users.
This model is ideal for home office workers and small business owners who need a reliable fax function alongside standard printing and scanning tasks. It balances essential features with an accessible price point making it a top recommendation for budget-conscious buyers.
Integrated Fax Functionality
The built-in fax feature ensures you can send and receive documents securely without requiring additional hardware on your desk.
Wireless Mobile Printing
Connect your mobile devices effortlessly to print documents on the go ensuring your workflow remains uninterrupted.
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2. HP DeskJet 2955 – Best Budget Cheap Fax Machine
HP DeskJet 2955
Dual-band Wi-Fi
60 sheet tray
HP AI optimization
Compact design
The HP DeskJet 2955 offers an incredibly low entry point for those seeking basic printing needs alongside optional fax capabilities through mobile apps. It is designed for simplicity and convenience making it a strong candidate for those who prioritize cost savings and ease of use above advanced features.
Pros
- Extremely affordable initial cost
- Instant ink trial included
- AI print formatting
- Easy wireless setup
- Space saving design
Cons
- Limited fax capability
- Lower print speed
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Users appreciate the included trial of instant ink which helps mitigate the costs associated with frequent printing. The HP AI feature optimizes print formatting ensuring that web pages and emails look professional without wasting paper which is a valuable benefit for home users.
The compact design ensures it fits easily into small home offices or shared spaces where desk real estate is limited. While it lacks a dedicated physical fax module its wireless printing allows for sending documents via email or mobile apps which can substitute for traditional faxing in many modern scenarios.
This printer is best suited for individuals who need occasional faxing capabilities and prioritize a low upfront investment. It provides a reliable platform for everyday document printing while offering the flexibility of smart connectivity features.
Cost-Effective Printing
With the Instant Ink trial and energy efficient design this model helps keep operational costs low for everyday tasks.
Smart Connectivity
Wireless dual-band Wi-Fi ensures a stable connection for remote printing tasks from any device in your home.
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3. Canon PIXMA TR8620a – Best Premium Cheap Fax Machine
Canon PIXMA TR8620a
15 ipm print speed
200 sheet capacity
Auto 2-sided printing
Alexa integration
The Canon PIXMA TR8620a delivers premium features at a competitive price point making it an exceptional value for users needing a robust fax and printing solution. With a high rating from users it stands out for its speed and intelligent ink management systems that reduce manual maintenance tasks.
Pros
- High paper capacity
- Fast print speeds
- Smart reordering ink
- Voice command support
- Full fax functionality
Cons
- Higher initial cost
- Complex setup process
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The integration with Alexa allows for voice activated printing and ink reordering which adds a level of convenience not found in standard models. This smart feature ensures you never run out of supplies unexpectedly and allows for hands-free operation when managing high-volume printing tasks.
Its 200 sheet capacity and auto two-sided printing capabilities make it suitable for small businesses with moderate volume needs. The fax function is reliable and supports all standard protocols ensuring secure transmission of sensitive documents with professional quality output.
This model is recommended for users who want a high-performance machine with smart features that streamline office operations. The investment is justified by the time saved on ink management and the superior print quality it delivers.
Voice Activated Management
Alexa integration allows you to check ink levels or order supplies using simple voice commands for ultimate convenience.
High Capacity Efficiency
The large paper trays reduce the need for frequent refilling ensuring your workflow continues without interruption.
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4. Brother FAX-575 – Best Reliable Cheap Fax Machine
Brother FAX-575
Fax phone copier
400 dpi resolution
512 KB memory
50 sheet capacity
The Brother FAX-575 is a classic device that combines fax phone and copier functions into a single unit. Its high rating reflects its reliability and straightforward operation which appeals to users who need a dependable machine without complex digital interfaces.
Pros
- Multi-function capability
- Large memory storage
- Reliable transmission speed
- Easy to operate
- Good resolution quality
Cons
- Older technology
- No wireless options
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With a memory capacity of 512 KB it can store up to 25 pages for transmission which is useful for sending documents even when paper runs out. The resolution is sufficient for clear text documents ensuring professional presentation of your communications.
While it lacks modern wireless features its wired connectivity ensures stable operation without worrying about network interference. The design is user-friendly with intuitive controls that make it accessible for employees of all technical skill levels.
This model is a solid choice for small offices that require a dedicated fax line and do not need mobile printing capabilities. It offers a proven track record of performance that ensures your critical documents are sent and received correctly.
Stable Wired Connection
Direct line connectivity ensures consistent performance without the risk of Wi-Fi dropouts or network congestion.
Integrated Phone Function
The built-in phone feature allows you to handle calls and faxes on one line simplifying your desk setup.
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5. Brother FAX-575 Renewed – Best Value Cheap Fax Machine
Brother FAX-575 Renewed
Renewed condition
Fax phone copier
400 dpi resolution
50 sheet capacity
Opting for the renewed version of the Brother FAX-575 provides significant savings while retaining the core functionality of the original model. It is an attractive option for budget-conscious buyers who are comfortable with refurbished electronics that have been tested for performance.
Pros
- Lower price than new
- Same core features
- Environmentally friendly
- Reliable performance
- Basic easy controls
Cons
- No warranty guarantee
- Used condition
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The device maintains the same fax phone and copier capabilities ensuring you can manage all communication tasks from one spot. While the condition is not brand new the functionality remains intact allowing for efficient document transmission without compromising on quality.
Choosing a renewed product is also a more sustainable choice reducing electronic waste. The cost benefit is substantial making it accessible for small businesses or home users who need basic faxing without spending on new technology.
This product is recommended for those who want to maximize their budget while maintaining a reliable communication tool. Just ensure you review the renewal terms and warranty options before purchasing to manage expectations regarding longevity.
Budget Friendly Access
Acquiring a renewed unit allows you to access professional fax features at a fraction of the original retail cost.
Sustainable Choice
Buying refurbished helps reduce electronic waste contributing to a more environmentally responsible consumption pattern.
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6. Sharp UXB20 – Best Easy Use Cheap Fax Machine
Sharp UXB20 Inkjet Fax Machine
9.6 Kbps modem
449 KB memory
30 speed dial
Caller ID ready
The Sharp UXB20 offers a straightforward solution for businesses needing a dedicated fax machine with helpful convenience features like speed dial presets. It is designed to simplify communication tasks ensuring that frequent contacts are easily accessible without dialing long numbers.
Pros
- Speed dial presets
- Caller ID support
- Multi-copy function
- Standalone unit
- Inkjet quality
Cons
- Slower transmission
- Lower user rating
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With a memory capacity of 449 KB it can store multiple documents for transmission which is helpful for batch sending. The inkjet technology ensures decent print quality for both text and graphics making it suitable for varied document needs.
Features like Caller ID and distinctive ring detection help you manage incoming calls and faxes efficiently. The multi-copy function allows up to 99 copies of a single page which is useful for distributing information within an office environment.
This model is best for users who prefer traditional faxing over internet based options and want a device with simple operation. While transmission speeds are moderate it provides a reliable way to send and receive documents securely.
Speed Dial Efficiency
Store up to 30 speed dial numbers to send documents to frequent contacts quickly without manual dialing.
Caller ID Function
Identify incoming calls and faxes automatically to prioritize important communications and manage workflow.
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7. Canon MAXIFY MB2720 – Best Durable Cheap Fax Machine
Canon MAXIFY MB2720
500 sheet capacity
20000 page duty
Business focused
US support service
Designed specifically for business environments the Canon MAXIFY MB2720 offers robust features like a massive paper capacity and high duty cycle. It is built to withstand the rigors of a busy office ensuring consistent performance over long periods of use.
Pros
- Large paper capacity
- High duty cycle
- US support service
- Business durability
- Mobile app features
Cons
- Higher cost
- Larger footprint
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The dual resistant high density inks produce text that is resistant to highlighters and smudges which is vital for official documents. With a duty cycle of 20000 pages it can handle significant printing loads without degradation in quality or speed.
Canon offers 100 percent US-based service and support which provides peace of mind for business owners who need immediate assistance if issues arise. The mobile app allows for scanning and printing from devices enabling flexibility for remote or hybrid workers.
This model is recommended for small to medium businesses that need a high-volume workhorse with reliable fax capabilities. Its durability and capacity make it a cost-effective choice in the long run by reducing downtime and maintenance needs.
Duty Cycle Resilience
Built to handle 20000 pages monthly it ensures your business operations continue smoothly without printer fatigue.
Business Support
US-based support guarantees quick resolution of technical issues minimizing disruption to your daily workflow.
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8. Brother intelliFAX-2840 – Best Laser Cheap Fax Machine
Brother intelliFAX-2840
Laser technology
21 ppm speed
High resolution
Stand-alone unit
The Brother intelliFAX-2840 utilizes laser technology to deliver fast and crisp text documents ideal for professional environments. With a speed of 21 pages per minute it significantly reduces wait times when sending multiple documents or handling high volume tasks.
Pros
- Fast laser printing
- Crisp text output
- Reliable mechanism
- Dedicated fax unit
- No ink smudging
Cons
- Higher maintenance
- No network ready
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Laser technology ensures that your prints are sharp and smudge-free which is essential for contracts and legal documents. The standalone design means it focuses purely on faxing and printing ensuring dedicated performance without shared resource conflicts.
While it does not have network readiness out of the box it remains a strong choice for offices relying on direct connections. The laser engine provides longevity and reliability which helps maintain output quality over time.
This machine is best for businesses that prioritize speed and text quality over multi-function features. It offers a streamlined solution for high-volume faxing needs ensuring your documents are transmitted quickly and professionally.
Speed Laser Printing
Laser technology delivers text at 21 pages per minute ensuring your documents are ready instantly.
Professional Quality
Sharp crisp text ensures your business correspondence looks professional and legible to recipients.
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9. Brother IntelliFax 575 Thermal – Best Thermal Cheap Fax Machine
Brother IntelliFax 575 Thermal
Thermal transfer
Energy Star rated
10 sheet ADF
512 KB memory
The Brother IntelliFax 575 Thermal offers a simplified approach to faxing using thermal transfer technology which can be cost-effective for basic needs. It is designed for straightforward operation making it suitable for users who need occasional faxing without complex features.
Pros
- Energy Star efficient
- Basic fax functions
- Low cost option
- Simple operation
- Compact unit
Cons
- Thermal paper needed
- Lower resolution
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Energy Star certification indicates that the unit is designed for energy efficiency which helps reduce operating costs over time. The memory capacity allows for storing pages even if paper runs out ensuring no messages are lost during transmission.
While thermal paper can sometimes fade over time it is a convenient option for short-term document retention. The auto document feeder allows for scanning multiple pages which adds a layer of convenience for sending multi-page reports.
This model is recommended for users seeking a basic low-maintenance device for occasional fax tasks. It provides a simple and effective way to handle communications without the overhead of more advanced systems.
Energy Efficiency
Energy Star certification ensures the unit consumes less power helping you save on electricity bills.
Basic Reliability
Simple functionality ensures fewer points of failure making it a reliable choice for essential communication.
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10. Panasonic KX-FHD331 – Best Plain Paper Cheap Fax Machine
Panasonic KX-FHD331
Plain paper use
Caller ID ready
Answering interface
9.6 Kbps modem
The Panasonic KX-FHD331 is a plain paper fax machine that allows you to use standard paper stock for your documents. This eliminates the need for specialized thermal rolls and provides a more professional look for outgoing faxes.
Pros
- Uses standard paper
- Caller ID support
- 6 month warranty
- Answering interface
- Plain paper fax
Cons
- Lower reliability
- Basic features
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Compatibility with caller ID helps you manage incoming traffic efficiently while the answering machine interface integrates voice and fax functions. The inclusion of a six-month warranty with an exchange program provides some security against early defects.
While the modem speed is standard at 9.6 Kbps it handles basic transmission needs adequately. The use of plain paper ensures compatibility with standard copiers which is useful if you need to make copies of received documents.
This model is best for users who prioritize using standard paper and need basic answering machine integration. It serves as a functional entry point for faxing needs without requiring specialized consumables.
Standard Paper Use
Using plain paper ensures your faxes look professional and are compatible with standard copying machines.
Caller ID Integration
Caller ID support helps you identify and manage incoming calls and faxes more efficiently.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Selecting the right fax machine involves balancing cost with essential features like speed and connectivity to ensure you get reliable performance without overspending.
Transmission Speed
Transmission speed determines how quickly your documents are sent and received which is crucial in busy offices. Look for a modem speed of at least 9.6 Kbps to ensure efficient communication without long wait times for large files.
Prioritize models with faster speeds if you frequently send multi-page documents to maintain workflow efficiency.
Paper Capacity
The paper tray capacity dictates how often you need to refill the machine which impacts daily usability. A capacity of at least 50 sheets is standard for home users but business environments should aim for 100 or more sheets.
Higher capacity reduces interruptions and allows for continuous operation during high-volume sending periods.
Memory Storage
Memory storage allows you to store documents for later transmission which is useful if paper runs out during printing. Models with 512 KB or more can store multiple pages ensuring your communication tasks are completed successfully.
Opt for higher memory if you need to send batch documents or want to ensure no messages are lost.
Fax Functionality
Decide whether you need a dedicated fax machine or a multi-function printer with fax capabilities. Dedicated units often provide faster performance and reliability while all-in-one units save space and offer printing and scanning features.
Choose a multi-function device if you want to consolidate your office equipment for space and cost savings.
Connectivity Options
Modern fax machines may offer wireless or internet based options which allow for remote sending and receiving. Consider if you need to fax from smartphones or tablets to ensure the device supports the required connectivity.
Wireless options add flexibility and allow you to manage documents from anywhere in your home or office.
Resolution Quality
Resolution determines the clarity of the printed text and images which affects how professional your documents look. A resolution of 300 dpi or higher is recommended for clear and legible business correspondence.
Higher resolution ensures that small text and fine details are preserved accurately on the received documents.
Ease of Use
The interface and control panel design should be intuitive to avoid confusion and errors when sending documents. Look for models with clear displays and simple navigation to streamline daily operations.
User-friendly controls reduce training time and ensure that all employees can operate the device effectively.
Cost of Ownership
Consider the long-term costs including paper, ink or toner and maintenance in addition to the purchase price. Some models may have a low upfront cost but require expensive consumables that increase the total cost of ownership.
Evaluate the cost of consumables and energy efficiency to choose a model that fits your budget over time.
How to Use and Care for Your Cheap Fax Machine
To use your fax machine effectively ensure it is connected to a dedicated phone line or configured correctly for internet faxing. Load the paper tray with the appropriate type of paper and adjust the guides to prevent jams.
Regularly clean the glass and rollers to maintain print quality and avoid smudged or streaked documents. Use a soft dry cloth and avoid chemical cleaners that could damage the sensitive components of the device.
Schedule routine maintenance checks to replace worn parts and update any firmware if applicable. Proper care extends the lifespan of the machine and ensures consistent performance for all your communication needs.
Frequently Asked Questions
Do I need a phone line for a cheap fax machine?
Most traditional fax machines require a dedicated analog phone line to function correctly. However some modern all-in-one printers support internet faxing which eliminates the need for a physical phone line.
Can I fax from my computer with these machines?
Many all-in-one models include software that allows you to send documents directly from your computer. This feature integrates the fax function into your digital workflow for added convenience.
What is the average lifespan of a budget fax machine?
On average a budget fax machine lasts between three to five years with regular use. Lifespan depends on usage frequency and maintenance practices so taking care of the device extends its life.
Are laser fax machines better than inkjet ones?
Laser fax machines are generally better for high-volume text printing due to faster speeds and smudge resistant output. Inkjet models are more versatile for color and photo printing but may have higher ongoing costs.
Can I send color faxes with these devices?
Yes color fax machines can send color documents though the receiving machine must support color fax standards. Check the specifications to ensure both devices are compatible for color transmission.
How do I clear a paper jam in my fax machine?
Turn off the machine and open all access doors to remove the jammed paper gently. Inspect the rollers for debris and close all doors securely before turning the device back on.
Final Thoughts on Choosing the Best Cheap Fax Machine
The Canon PIXMA TR4720 and HP DeskJet 2955 offer excellent balance of features and cost for most users. These top picks provide the necessary functionality to handle daily communication tasks without breaking the bank.
Prioritize models that fit your specific workflow needs such as wireless connectivity or dedicated fax functions. Consider the long-term operational costs to ensure your investment remains affordable over time.
Always verify current prices and availability as deals fluctuate frequently. Taking a moment to compare options ensures you secure the best value for your office needs.